GVR CANADIAN CLUB
   

                                                                              

BYLAWS of  the GVR CANADIAN CLUB

ARTICLE I – NAME

A. The official name of the Club shall be GVR CANADIAN CLUB.  The Club is a non-profit organization.

 

ARTICLE II – PURPOSE

A.        The purpose of the Club shall be to provide an opportunity for persons having a connection with Canada to meet fellow Canadians and enjoy social activities with them.  All activities conducted in GVR facilities by this Club and its members shall be in accordance with the bylaws and guidelines of GVR.

 

ARTICLE III – MEMBERSHIP                

 A.        Membership in the GVR Canadian Club requires the following:

·  a connection with Canada (citizenship), and

         ·  an individual GVR membership or guest card, and

·  completion of a membership form annually with the Membership Registrar.

This entitles members to participate in any meeting or activity until maximum capacity of the facility being used is reached.

B.         The guest policy of the GVR Canadian Club shall be in accordance with GVR regulations.

C.       All members shall abide by the published GVR rules and regulations and the member Code of Conduct.  Violations may jeopardize the privileges of the offending individual through GVR suspension procedures.

 

     ARTICLE IV – GOVERNING BOARD OF DIRECTORS

A.        The governing body shall be the Board of Directors.  The Board of Directors shall consist of 6 elected officers - President, Vice-President, Recording Secretary, Membership Registrar, Treasurer, and Webmaster, and up to 4 appointed event chairpersons.  All have voting privileges.

The Board shall perform the duties as prescribed by these bylaws and by the parliamentary authority adopted by this Club.  The Board members shall be elected annually as needed, for a period of 2 years (but eligible for re-election) and the annual meeting will be held at the call of the President. The term of office annually shall be Jan 1st to Dec. 31st.

The Board may appoint Canadian Club members to fill vacancies that arise before the end of a member’s term of office.

B.         The Board shall handle the general supervision of the affairs of the Club between its business meetings, fix the hour and place of meetings and other activities, make recommendations to the membership and perform other duties as desired by the Club.

C.            A quorum for the transaction of the business of the Board shall consist of six members.

 D.           All expenditure of the Club funds shall be made over the signature of the Treasurer or the President. Any expenditure over one hundred dollars must be approved by majority vote of the Board

ARTICLE V – DUTIES OF THE BOARD

A.        The President shall preside over board meetings and the annual meeting.  In his/her absence the Vice-President shall preside.

B.         The Vice-President shall be the liaison to, and facilitate with, the appointed chairpersons.

C.        The Recording Secretary shall maintain routine correspondence and other records for three years prior to the current year.  Records such as Charter Approval and Employer Identification Number shall be retained for the life of the Club. The Secretary shall also take minutes of Board meetings.

D.        The Treasurer shall record and deposit in a bank account all monies of the Club and prepare financial reports as required. The required year-end financial report shall be submitted to GVR as per GVR regulations. Books, records and papers shall be made available upon request by GVR.

E.         The Membership Registrar shall maintain the e-mail site and the database of members, be responsible for registration procedures at events, and produce member reports as required.

F.           The Event Chairpersons shall organize their events and provide reports at the monthly meetings.

G.           The Webmaster shall maintain the website and report to the Board as needed.

ARTICLE VI– COMMITTEES

A.        The Board shall appoint all committees, standing or ad hoc.   The Vice-President shall be an ex-officio member of all committees.     

B.         Nominating and audit committees may be appointed as required.          

           

ARTICLE VII - MEMBERSHIP MEETINGS

A.        At least one membership meeting will be held during the fiscal year, that being the Annual General Meeting.  It will be held at the call of the President on a given month, date and location as determined by the Board. 

B.         Other meetings may be held at the discretion of the Board.

C.        Notice of membership meetings may be given by such means as postings on the GVR bulletin boards, in Green Valley News, by e-mail to GVR Canadian Club Members or on the GVR Canadian Club website. 

D:         In the conduct of any meeting, Robert's Rules of Order shall prevail unless otherwise determined by the Board of Directors.

 

         ARTICLE VIII – DUES AND FISCAL PERIOD

A.        The financial fiscal year shall be the calendar year – January 1st to December 31st.

B.         Annual dues shall be as determined by the Board.

 

ARTICLE IX – AMENDMENTS

A.        The Board may make amendments to the bylaws.  The Board must submit the proposed amendments to GVR for their approval. The by-laws will then be presented for approval by the GVR Canadian Club membership at the next annual general meeting or special meeting called for this purpose.

 

ARTICLE X – BYLAW COPY

A.           A copy of the approved bylaws shall be available to all members on the GVR Canadian Club website.

 

ARTICLE XI– MONITORING

A.        An effective monitoring and reporting system as required by GVR shall be maintained by the Club to ensure that only GVR members and eligible guests are in attendance at meetings and activities held by the club in GVR facilities. 

 

ARTICE XII – DISSOLUTION

A.        Upon dissolution of the Club, any assets remaining after all bills have been paid shall be transferred to GVR.

 

GVR Canadian Club President: William Laht                            Date: April 08, 2016

                                                                            

GVR Board of Directors Approval:   Kent Blementhal              Date:  April 08, 2016